How to Email a Group using Address Book:
Create a Distribution List Report from Address Book
From the Address Book button, select Address Book Report, and the
desired report format.
Create and Save
the Report. (For sites
using Document Management, the Report should be saved outside the
document management system.
Local Save As)
If an Address Book Report does not meet your needs you may also do
Create a New Blank Document
From the Address Book button, select Insert Address Book Records(s)
From the dialog click the Address Book button, search and select
the recipients desired.
From the Format Data tab, add the Fields you desire and
also include the Email Address field.
Select Table Format, and click OK.
Save the Report.
(For sites using Document Management, the Report should be saved
outside the document management system.
Local Save As)
Note the path and location of the Report for use in Step 3.
Create your e-mail message
Create a New Blank Document, and type the text of your e-mail message.
On the View menu, select Toolbars, and check Mail Merge.
From the Mail Merge toolbar, click the first toolbar icon “Main
Select E-mail messages as the Document Type and click OK.
Hook your e-mail message to the Distribution list
From the Mail Merge toolbar, click the second toolbar icon “Open
From the Select Data Sources dialog, navigate to, and select the
report saved in Step 1 (above), and click Open.
From the Mail Merge toolbar, click the third toolbar icon “Mail
Merge Recipients” and review the list.
Verify each name includes an email address in the Email
column. Uncheck any
recipients who do not have an email address in the email column and
Send your e-mail message
From the Mail Merge toolbar, click the next to the last toolbar
icon “Merge to E-mail”
From the Merge to E-mail dialog, enter the desired options.
When you press OK to the Merge to E-mail dialog, your message
will be sent to all recipients.
Press Cancel to make any modification to your distribution list or
email message. Only press OK
when you wish to execute the send of the e-mail messages.