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 Technical Support Tips and Tricks

Tips and Tricks - Word

 Math Functions in Tables. Use the Table feature to add, subtract, multiply and divide numbers in the table's cells.  Here is a simple table for first quarter expenditures: To get a total for Office Supplies, position the cursor in the cell below "Total 1Q".Click Table, Formula: The following screen appears: Given the cursor location, Word assumes you want to add the numbers to the left.  This is correct for this example.  In the Number Format area, the option to include the dollar sign is chosen.  Press OK when done and the result of the formula is in the cell: To insert a total for January, create a new row below snacks and position the cursor in the blank cell in the January column.  Click Table, Formula and the following screen appears: Given the cursor location, Word assumes you want to add the numbers above.  This is correct for this example.  Press OK when done and the result of the formula is in the cell: You can also add specific cells together.  To identify which cells you want to use, Word uses the same scheme as Excel.  All columns are letters and all rows are numbers.  In the example above, “February” is column C and Snacks is row 4.  Therefore, Snacks for February is contained in Cell C4.  If you wanted to add C4 to the Postage for January (B3), the formula would be:  You can also subtract, multiply, and divide.  The symbol for multiplying is * and the symbol for dividing is /.